Your Grant Report

  1. Grant funds must be used in accordance with the budget included with your proposal.
  2. You, as Grantee, warrant that funds will only be used for the purposes allowed by the IRS and other government agencies relating to grants from PUBLIC NON PROFIT foundations. In particular, no funds will be used for lobbying purposes or to aid in the election of a public official.
  3. Grantee will furnish to Foundation any information concerning a change in the proposal or a change in Grantee’s tax exempt status, if you are a tax exempt entity at the time of this Grant.
  4. If Grantee’s exempt status changes or if funds are not used for the specific purposes described in your proposal the Foundation reserves the right to have all remaining grant funds be immediately returned.
  5. Grantee agrees to the Foundation’s policies including specifically the Foundation’s non discrimination policies. For your reference those policies can be found on the Foundation’s web site: https://nostarchfoundation.org/grant-guidelines/
  6. Grantee must provide a written report, progress report if appropriate, and a final close out report, within one (1) year describing conclusions, progress, and/or status of objectives including how funds were expended to attain objectives. A template is provided and attached.

HOW TO WRITE YOUR CLOSING REPORT

As you know the Foundation is a public non profit exempt from U.S. Federal tax regulations under section 501(c)(3) of Title 26 of the United States Code. With this status the IRS requires the Foundation to report back and manage how grants awarded are spent and by whom. As a condition of receiving this award, we ask that you assist the Foundation in this compliance in the form of a Grant Report. (All references to “Grant” mean the application you submitted to which the Foundation issued your grant award.)

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1. Financial Statements

A copy of your balance sheet, profit and loss statement, and accounting statements or budget statements where no formal entity is formed, related to your grant.

2. Project activities

Describe briefly the types of activities being funded by the grant. Show how these activities will further your project’s objectives, and why and how you spent your award.

If you use the details from your original grant application please note what has changed, if any, from the time you submitted the grant.

  • Note specifically how your award was used and for what specific activity.
  • If you collaborated with other groups, organizations, or individuals, please note who they are. If relevant, please refer your collaborators to the No Starch Press Foundation to seek their own grants.

3. Results and Impact

You should note how your award directly impacted your project, what difference it made to your project, and what was actually accomplished. Please be specific.

  • Explain how the project funding made a difference. If you have quantitative data please include that as supporting detail. Include key outcomes, metrics, data, and any other details describing how the funding contributed to reaching these goals.
  • Your successes and how you measured them.
  • Lessons learned and how your project will change or adjust to achieve your next milestone.

Your report aids the Foundation in awarding further grants to your project and to your collaborators if any. This report also demonstrates to the Foundation and the IRS that the award granted to you is compliant with the Foundation’s mission and services.

Please attach pictures, news clippings, letters from the people or community benefiting from your project, or other relevant information that can bring your report alive and engage the Foundation further.

The No Starch Press Foundation Grant Report Template:

The No Starch Press Foundation (“NSPF”) is a public non profit exempt the Federal tax regulations under section 501(c)(3) of Title 26 of the United States Code. With this status the IRS requires NSPF to report back and manage how grants awarded are spent and by whom. As a condition to receiving this award, we ask that grant recipients assist NSPF in this compliance in the form of a Grant Report. (All references to “Grant” means the application you submitted which NSPF issued the award to.)

The following below are suggestions on what we will need. There are two forms. One is an Interim Report to be submitted if your grant request will take time for you to complete your project, mission and goals, and the Second is the Close Out Report which shows how you have used the award, did you complete your project, mission and goals.

1. Financial Statements

A copy of your balance sheet, profit and loss statement and accounting statements related to your Grant.

2. Project activities

Describe briefly the types of activities being funded by the grant. Show how these activities will further your program’s objectives, and why and how you spent the No Starch Press award.

You can use the details from your original grant application and please note what has changed, if any, from the time you submitted the grant.

You should note specifically how the NSPF award was used for what specific activity.

If you collaborated with other groups, organizations, individuals, please note who these are. If relevant, please do refer these collaborators with you to NSPF to seek their own grants from NSPF.

3. Results and Impact

You should note how the NSPF Award directly impacted your program and what difference it made to your program, and what was actually accomplished. Please include specific details.

Explain how the project funding made any difference, how, if you have quantitative data, statistics please include these details. Include key outcomes, metrics, data and details how the funding contributed to reaching these goals.

Your successes and how you measured theses successes.

Lessons learned and how your project intends to change or adjust to achieve your next mile stone.

Your report aids NSPF in awarding further grants to your program and to your collaborators if relevant. This report also demonstrates to NSPF and the IRS that the award granted to you is compliant with NSPF’s mission and services.

Please attach pictures, news clips, letters from the people benefitting from the program, or other relevant information can bring your report alive and engage the NSPF further.

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